FORMAL LETTER
A formal
letter will encompass many things and is related to the business
letter. To put this into perspective, all business letters are formal
letters but not all formal letters are business letters. The term
formal letter can be used to entail any written letter for a formal
purpose, whether that be a recommendation letter, an invitation letter, a
complaint letter and so on.
Formal Letter Format :
All formal
letters will include the following aspects, not in this order as they may
be arranged in individual preference:
· Contact
details : Addresses at the top, email and phone number at the start
or end of the letter (optional)
· Date : When the letter was written, most
formal letters will be archived and if there are several exchanges then it is
important to keep order by dating each letter.
· Salutations :
Both at the beginning and the end, need to be appropriate, see business
letter salutations
· Main
body : This is all upto the writer of the
letter, how much detail you want to include, what details you want to include,
what point you are putting across, if you want to include a suggestion or
solution etc
· Printing :
Hand signature for printed letters, sometimes placed in envelopes if going in
the post, more commonly now they are sent as emails but still may be printed by
the recipient to be kept on file depending on the purpose.
Example:
123 Elm Ave.
Treesville, ON M1N 2P3
November 7, 2016
Treesville, ON M1N 2P3
November 7, 2016
Mr. M. Leaf
Chief of Syrup Production
Old Sticky Pancake Company
456 Maple Lane
Forest, ON 7W8 9Y0
Chief of Syrup Production
Old Sticky Pancake Company
456 Maple Lane
Forest, ON 7W8 9Y0
Dear Mr. Leaf:
Let me begin by thanking you for your past
contributions to our Little League baseball team. Your sponsorship aided in the
purchase of ten full uniforms and several pieces of baseball equipment for last
year's season.
Next month, our company is planning an employee
appreciation pancake breakfast honoring retired employees for their past years
of service and present employees for their loyalty and dedication in spite of
the current difficult economic conditions.
We would like to place an order with your company
for 25 pounds of pancake mix and five gallons of maple syrup. We hope you will
be able to provide these products in the bulk quantities we require.
As you are a committed corporate sponsor and
long-time associate, we hope that you will be able to join us for breakfast on
December 12, 2016.
Respectfully yours,
Derek Jeter.
